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Add Conditional Fields for Signers - Business

Teena Merlan
  • Updated

Overview

How to add Conditional Fields to signer fields when setting up a document for a signer to complete during a transaction. You can think of these in terms of if/then conditions or logic: If the signer checks this box, then they also need to fill out this text field.

Need to Know Add a rule Delete a rule 
🎯Primary Audience: Notarize for Business

If you'd like to require a field based on the signer's selection of another field, you can do so with Conditional Fields. 

Example

In the example below, if the signer checks the LLC box (circled in red on the left), they must write the tax classification in the secondary field (circled in red on the right).

Conditional fields can be applied to any signer fields as long as they are optional. Checkboxes and radio buttons are optional by default, but any other field type must be set as optional before adding a rule.

Any secondary fields associated with rules will only appear if the corresponding primary field is fulfilled.

Need to Know

Conditional fields or fields with rules applied cannot be:

  • Applied to notary fields.
  • Created via API.
  • Used with white text tagging.
  • Completed using batch signing:
    • If rules are applied to fields in a document, the signer can batch-sign all other fields, then manually select fields with rules and fulfill any secondary requirements.

Add a Conditional Fields

To add a Conditional Fields to a field, follow the instructions below during the document prep stage. 

  1. Select the signer field for which you'd like to add the rule.
    1. If the field is not a checkbox or radio button group, expand this section for instructions to set the field as optional.

      Set the field as optional by doing one of the following:

      • Click the bubble that appears above the field.
      • -or-
      • Toggle the Field is required switch on the right to the OFF position.
  2. Add conditional fields by doing one of the following: 
    • Click in the bubble that appears above the field
    • -or-
    • Click Add conditional fields in the menu on the right. 
  3. Add the secondary field using the toolbar or keyboard shortcuts:
    • Repeat step 3 if desired for this particular primary field.
    • Repeat steps 1 through 3 as needed to add rules for other primary fields.
  4. Click in the menu on the right when all fields are added.
ℹ️ Once the fields are placed, you can check relationships. The secondary field is outlined with a dotted line. The primary field that triggers it is outlined in bold.

Delete a rule

Conditional Fields can be removed from a document by removing the secondary field, just like any other field. To remove secondary fields and the related Conditional Fields:

  1. Select the secondary field you'd like to delete.
  2. Click in the bubble that appears above the field.

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