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What Documents Can Be Notarized on the Notarize Platform?

  • Updated

Almost every document requiring notarization can be notarized on the Notarize platform. However, certain documents are restricted. These documents should either not be notarized on the platform or should be notarized only in certain circumstances. Here is a list of these documents and their restrictions.

 

 

Documents that should not be notarized on the Notarize platform:

  • Documents intended for use outside the United States;

  • Documents in which the notary is named or has a beneficial interest;

  • Documents containing pictures of children;

  • Form I-9;
    (Online audio-video conference technology is not an acceptable method of examining documents for the purpose of the Form I-9.);

  • Certified true copies of birth, marriage, death certificates, or court-issued documents.

 

 

Marriage Ceremonies

Notaries can not perform marriage ceremonies.

*This restriction does not apply to notarization of marriage by proxy documents.

 

 

Testamentary Trusts

Documents creating or amending a testamentary trust (i.e. one created when someone dies and the trust is detailed in their last will and testament) should not be notarized on the Notarize platform.

  • This restriction does not apply to documents relating to living (inter vivos) trusts (i.e. one created while an individual is still living as an estate planning tool).

  • This restriction does not apply to a signer who is a trustee of an already-established trust and is signing in his/her capacity as a trustee.

 

 

Wills, and Codicils

Wills and codicils should only be notarized by Nevada or Florida notaries.

*Living wills (AKA advance health care directives) are not restricted and may be notarized by any state’s notaries

 

 

Documents that Appear Tampered

Notaries who are asked to notarize documents that appear to have been tampered with (cross-outs, white-outs, cut and paste, etc.) should be concerned that they are being asked to help the signer participate in illegal or fraudulent activity. Therefore, notaries should refuse to perform the notarization and recommend that the signer return with a new clean document.

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